Privacy Policy

This Privacy Policy explains how TrackPage Projects collects, uses and protects your personal data under the UK GDPR and the Data Protection Act 2018. We keep things simple and only collect what we need to run our programmes, provide optional services, communicate with participants, and deliver digital products.

What data we collect

We may collect:

• Name
• Email address
• University or institution
• Year of study
• Chosen programme track
• Optional LinkedIn or portfolio URL
• Answers you provide in your application
• Programme completion status
• Certificate ID and completion date, where relevant
• Payment confirmation, where relevant, such as for the Completion Pack or digital products
• Booking or session details, such as selected time, meeting link, and session topic
• CVs, LinkedIn profiles, portfolios, or career documents you choose to share for review
• Notes relating to your session, where needed to provide guidance

Please do not include sensitive personal information in your application, CV, portfolio, booking form, or session materials unless it is necessary.

Why we collect it

• To process applications and decide who to admit to programmes
• To administer the programme
• To communicate with you about your programme
• To process payments and deliver paid products
• To issue and verify certificates where relevant
• To arrange and deliver optional CV review, mentorship, or guidance sessions
• To provide relevant feedback or guidance where you have requested it
• To keep accurate records

Lawful basis

• Legitimate interests — administering applications, running programmes, communicating with participants, and keeping basic records.
• Contract / payment necessity — delivering paid products, bookings, digital resources, or paid services.
• Consent — where you choose to share optional information, such as a LinkedIn URL, portfolio URL, CV, or session materials.

Data minimisation

We only collect the data we actually need to run the programme, provide optional services, and deliver digital products. We avoid collecting unnecessary personal information.

Third-party tools

We may use reputable third-party tools to run TrackPage Projects, such as:

• Google Forms
• Google Sheets
• Google Drive
• Calendly or another booking tool
• Payment platforms
• Email providers
• Website hosting tools
• Analytics tools, if enabled

These tools may process personal data on our behalf where needed to provide the programme, bookings, communications, payments, digital products, or website functionality.

Cookies and analytics

TrackPage Projects may use essential cookies or similar technologies to keep the website working properly.

If analytics or tracking tools are added, they may collect basic information such as page visits, device type, browser type, and general usage patterns. We will only use this to understand how the website is used and improve the service.

You can accept or reject non-essential cookies using the cookie banner shown on your first visit. Your choice is stored on your device and can be cleared in your browser settings.

Retention

• Application and programme records may be kept for up to 12 months, unless a longer period is needed for legitimate record-keeping or legal reasons.
• CVs, portfolios, and session documents are kept only for as long as needed to provide the review or guidance session, unless you ask us to keep them for follow-up.
• Certificate verification records may be kept for as long as the certificate remains active, unless removal is requested where possible.
• Payment records may be kept where needed for accounting, tax, refund, or legal record-keeping purposes.

Security

Access to personal data is limited to the founder/admin or authorised support where needed. Data is stored using secure, reputable tools and is not shared unnecessarily with third parties.

TrackPage Projects takes reasonable steps to protect personal data, including limiting access, using secure accounts, avoiding unnecessary data collection, and keeping private records separate from public website content.

Your rights

Under UK GDPR, you have the right to:

• Access the data we hold about you
• Ask us to correct inaccurate data
• Ask us to delete your data
• Object to how we use your data
• Lodge a complaint with the UK Information Commissioner's Office (ICO)

Contact

For any privacy questions, or to exercise your rights, please reach out via our Contact page.